CLCGB Calendar

CLCGB Calendar
2012-02-01 09:00: Item Title of Your event
: 2012-02-30 20:58

Data Privacy Notice (GDPR)

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The Church Lads’ and Church Girls’ Brigade (CLCGB)

  1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

  1. Who are we?

The CLCGB National Headquarters is the data controller (contact details below).  This means it decides how your personal data is processed and for what purposes.

  1. How do we process your personal data?

The CLCGB complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: -

  • To enable us to provide a voluntary service for the benefit of the children and young people in parishes throughout the United Kingdom as specified in our constitution;
  • To administer membership records;
  • To fundraise and promote the interests of the charity;
  • To manage our employees and volunteers;
  • To maintain our own accounts and records (including the processing of gift aid applications);
  • To inform you of news, events, activities and services running within the CLCGB;
  • To maintain historical records, to be used for research purposes by the CLCGB Historical Society 
  1. What is the legal basis for processing your personal data?
  • Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and process your gift aid donations and keep you informed about CLCGB events.
  • Processing is carried out by a not-for-profit body with a religious aim provided: -
  • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
  • there is no disclosure to a third party without consent. 
  1. Sharing your personal data
    Your personal data will be treated as strictly confidential and will only be shared with other members of the CLCGB in order to carry out a service to other CLCGB members or for purposes connected with the CLCGB. We will only share your data with third parties outside of the CLCGB with your consent.

 How long do we keep your personal data[1]?

  1. We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website [by clicking here].

  2. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

  • The right to request a copy of your personal data which the Church Lads’ and Church Girls’ Brigade holds about you;
  • The right to request that CLCGB corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for the CLCGB to retain such data;
  • The right to withdraw your consent to the processing at any time
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
  • The right to lodge a complaint with the Information Commissioners Office.
  1. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

  1. Historical Data - archives

If we wish to use your personal data for the purposes of archiving within the CLCGB Historical Society and process the data for historical research purposes then this information will not be used to support decisions about individuals and will not cause substantial damage or substantial distress to any data subject. 

  1. Contact Details
  2. To exercise all relevant rights, queries of complaints please in the first instance contact the CLCGB National Headquarters, St Martins House, 2 Barnsley Road, Wath upon Dearne, Rotherham, S.Yorkshire, S63 6PY Tel: 01709 876535.
  3. You can contact the Information Commissioners Office on 0303 123 1113 or via email or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

  4. Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at: -



Tags: GDPR, Personal, data, ico, records, freedom, of, information, access, request

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